TERMS &
CONDITIONS
Sponsorship Terms & Conditions
1. Definitions and application
1.1 These Terms and Conditions apply to all sponsorship packages, exhibition space, advertising, promotional opportunities and all other matters associated with the Event.
1.2 The Applicable Terms for each Participant are contained in the written package confirmation. A Participant is only entitled to the rights, benefits and opportunities expressly included in its Applicable Terms. To the extent that the Agreement refers to sponsorship benefits, exhibition rights, advertising opportunities, promotional opportunities or other Participation rights that are not included in a Participant's Applicable Terms, those provisions do not apply to that Participant.
1.3 The Event will be held at Crown Conference Centre, Melbourne, Victoria, from 11–14 November 2027, subject to these Terms and Conditions.
1.4 In these Terms and Conditions:
(a) Agreement means these Terms and Conditions, the written package confirmation, Prospectus, and the application of the Applicant (to the extent accepted by the Organiser);
(b) Applicable Terms means the rights, benefits, obligations, Participant Fees and other terms applicable to a Participant's involvement in the Event, as set out in the Application Form, Prospectus, Package Confirmation and the Agreement;
(c) Applicant means an organisation applying for sponsorship, exhibition space, advertising opportunities or promotional opportunities in connection with the Event;
(d) Application Form means the form completed the Participant as Applicant, and accepted by the Organising Committee which details among other things the Applicable Terms applicable to the Participant;
(e) Event means the third Lipedema World Congress and co-located Lipoedema Australia Conference;
(f) Exhibitor means an organisation that has been allocated exhibition space at the Event in accordance with the relevant Applicable Terms and, where the context requires or permits, includes its Representatives;
(g) Participant Fees means the fees payable by a Participant under its Applicable Terms;
(h) Organisers means Lipoedema Australia Ltd, ABN 95 175 364 198, and includes the Organising Committee as the context requires or permits;
(i) Organising Committee means the committee appointed by the Organisers to oversee and administer the Event, including representatives of the Lipedema World Congress;
(j) Package Confirmation means the written confirmation issued by the Organiser to the Applicant setting out the sponsorship package accepted by the Organiser and its inclusions, entitlements and applicable conditions;
(k) Participant means an Applicant whose application for sponsorship, exhibition space, advertising, promotional opportunities or other Participation benefits in connection with the Event has been accepted by the Organising Committee;
(l) Participation means a Participant's involvement in the Event as specified in the Applicable Terms;
(m) Prospectus: means the sponsorship, exhibition, advertising and participation prospectus issued by the Organisers in respect of the Event;
(n) Representatives: means any employee, director, officer, contractor, volunteer, agent or other person attending or acting on behalf of a Sponsor or Exhibitor (as applicable) in relation to the Event; and
(o) Sponsor means an organisation that has been accepted by the Organising Committee to be a sponsor of the Event in accordance with the relevant
Applicable Terms, and where the context requires or permits, includes its Representatives;
1.5 The Event is presented by the Organisers in partnership with the Lipedema World Congress.
1.6 Lipoedema Australia Ltd is the sole contracting entity with any Participant, and the sole recipient of all Participant Fees connected with the Event.
1.7 The Lipedema World Congress is not a contracting entity with any Participant, or a recipient of any Participant Fees, unless expressly identified as such in a separate written agreement.
2. Application and acceptance
2.1 Sponsorship and exhibition applications are subject to acceptance by the Organising Committee.
2.2 The Organising Committee may, in its sole discretion, accept or decline any application and is not required to provide reasons for its decision.
2.3 No agreement in respect of sponsorship or exhibition space for the Event is formed with an Applicant unless and until their application has been accepted in writing by the Organising Committee.
2.4 Any payment received before an application is accepted will be returned to the Applicant if the application is declined.
2.5 The Agreement supersede any previous agreement in relation to the Event.
3. Sponsorship packages and inclusions
3.1 The sponsorship tiers, minimum investment amounts and exhibition space requirements available for the Event are described in the Prospectus. The Applicable Terms specify the sponsorship tier, exhibition package and associated rights, benefits and obligations applicable to the relevant Sponsor.
3.2 Bespoke sponsorship packages and exhibition-only arrangements may also be available, subject to availability and written approval by the Organising Committee.
3.3 Subject to the Agreement, each Participant is entitled to the rights, benefits and opportunities, and must comply with the obligations, applicable to it as set out in its Applicable Terms.
3.4 For sponsorship packages that include exhibition space, the exhibition space forms part of the overall value of the selected sponsorship package. The remaining package value may be allocated to items selected from the available sponsorship menu, subject to availability, written approval by the Organising Committee and applicable deadlines from time to time.
3.5 Menu selections and bespoke inclusions are not confirmed until they have been approved in writing by the Organising Committee.
3.6 If a selected sponsorship opportunity becomes unavailable, the Organising Committee will discuss alternative options with the Participant and may offer a reasonably comparable alternative.
3.7 No rights, privileges, or entitlements of a Participant (whether used or unused) can be exchanged for cash or other property, carried forward to another event, or transferred to another organisation or person other than as contemplated by clause 5.7.
3.8 No industry, product or competitor exclusivity applies unless expressly agreed in writing by the Organising Committee.
3.9 Participant benefits are limited to those confirmed in the written Package Confirmation.
3.10 The Organisers may, acting reasonably, make changes to the rights, benefits, entitlements or other arrangements applicable to a Participant under their Applicable Terms to the extent reasonably necessary for the proper administration, safety, security or delivery of the Event, including to comply with legal requirements or venue requirements. If a change results in a material reduction in, or unavailability of, a right, benefit or entitlement under the Applicable Terms, the Organising Committee will use reasonable endeavours to provide a reasonably comparable alternative and will consult with the affected Participant regarding that alternative. If the change is materially detrimental to the Participant and the Organising Committee is unable to provide a reasonably comparable alternative, the Participant may cancel the affected right, benefit or entitlement and receive a refund of the proportion of the relevant Fee reasonably attributable to it. Nothing in this clause limits any rights or remedies that cannot be excluded under applicable law.
3.11 Participation as a Sponsor, Exhibitor or other Participant does not guarantee any particular outcome including regarding level of delegate engagement, sales, leads, media coverage or other commercial benefit.
4. Fees and payment
4.1 All Participant Fees payable by a Participant are stated in Australian dollars and are inclusive of GST unless expressly stated otherwise.
4.2 Participants must pay all Participant Fees to the Organisers within 14 days after the invoice date. However, where a Participant's Applicable Terms are confirmed less than 60 days before the Event, all Participant Fees must be paid in full within 3 days after the invoice date.
4.3 Full payment is due within 14 days after the invoice date, or where a Participant's sponsorship, exhibitor or other Participation rights are confirmed less than 60 days before the Event, within 3 days after the invoice date.
4.4 No rights, privileges, or entitlements accrue to a Participant until the invoiced amount is received by the Organisers in full.
4.5 If full payment is not received by the due date, the Organising Committee may, in its sole discretion, suspend the relevant Participant benefits, release the exhibition space and / or cancel the arrangement in full or in part. In those circumstances, and to the maximum extent permitted by law, no amount paid by the Participant is refundable.
4.6 Participants are responsible for all bank charges, international payment fees, currency-conversion costs, withholding taxes and other costs associated with making payment of the invoiced amount.
4.7 The Fee paid to the Organisers by Participants constitutes unrestricted funding and the Organisers retain absolute discretion as to how that Fee will be allocated provided that the Organisers use reasonable endeavours to ensure it is allocated towards an activity or activities which are consistent with its charitable purposes.
5. Cancellation by the Sponsor or Exhibitor
5.1 A cancellation request or request to reduce exhibition space or sponsorship benefits, in whole or in part, must be made in writing to sponsors@lwc2027.com. This right only applies to Sponsors and Exhibitors.
5.2 The following cancellation schedule applies:
(a) Cancellation received on or before 31 December 2026: 80% of the amount paid.
(b) Cancellation received from 1 January 2027 to 30 April 2027: 50% of the amount paid.
(c) Cancellation received after 30 April 2027: no refund will apply.
5.3 The parties acknowledge that the cancellation amounts in this clause have been determined having regard to the Organiser's anticipated losses arising from a cancellation by a Sponsor or Exhibitor, including lost sponsorship or exhibitor revenue, remarketing and sales costs, event planning costs, account management costs, administration costs and other losses arising from the cancellation, and represent a reasonable estimate of those losses.
5.4 A requested reduction in exhibition space or sponsorship benefits will be treated as a pro-rated cancellation, with the refund schedule above applying in respect of the cancelled component. The Organising Committee may also re-price the remaining package where the reduction means that the package no longer meets the applicable minimum requirements.
5.5 The cancellation fees and refund limitations in this clause 5 do not apply where:
(a) the Sponsor or Exhibitor terminates the Agreement as a result of a material breach of the Agreement by the Organisers; or
(b) the Organisers cancel the Event other than as permitted under the Agreement; or
(c) the Agreement specifically allow for a full or partial refund (for example under clause 6.3).
In those circumstances, the Sponsor or Exhibitor will be entitled to a refund of any Participant Fees paid for sponsorship or exhibition benefits that have not been provided.
5.6 No cancellation, reduction or transfer is effective unless requested in accordance with clause 5.1 and acknowledged in writing by the Organising Committee, such acknowledgement not to be unreasonably delayed or withheld.
5.7 A Sponsor or Exhibitor may not transfer its sponsorship package or exhibition space, in whole or in part, to another person or organisation without the prior written approval of the Organising Committee.
6. Postponement, cancellation and Event changes
6.1 The Organisers may, postpone, relocate, modify, change, or cancel the Event where reasonably necessary because of circumstances beyond their reasonable control, including government direction, public health requirements, fire, flood, natural disaster, venue unavailability, industrial action, civil disturbance, security concerns or other circumstances that make the Event unsafe, unlawful or impracticable.
6.2 If the Event is postponed because of circumstances beyond the Organisers' reasonable control, all accepted sponsorship packages, exhibition reservations advertising opportunities, promotional opportunities and other Participation rights will transfer automatically to the replacement Event dates, subject to any applicable legal obligations. In these circumstances, the Organisers will provide the Participant with reasonable notice of the replacement dates and any material operational changes. The Participant is not entitled to cancel its sponsorship package exhibition booking, advertising opportunity, promotional opportunity or other Participation rights, solely because of the postponement.
6.3 If the Event is cancelled, or is postponed for reasons other than circumstances beyond the Organisers' reasonable control, the Participant's Applicable Terms will transfer to the replacement Event dates. If the Participant does not wish to participate on the replacement Event dates, it may provide written notice to the Organisers and receive a refund on all amounts paid in respect of the affected Applicable Terms. The Organisers will act in accordance with all applicable legal obligations and, subject to those obligations and to the maximum extent permitted by law, will not be liable for any indirect, consequential or special loss, loss of profits, loss of opportunity or other damages arising from the cancellation or postponement of the Event.
6.4 The Organisers may, acting reasonably, change or modify the Event program, speakers, session times, exhibition hours, floor plan, facilities, venue arrangements, and any other matters relevant to the Event, where necessary for the proper conduct, safety or delivery of the Event. If this causes a particular entitlement included in a Participant's Applicable Terms to become unavailable, the Organising Committee will discuss an alternative entitlement with the Participant. If the change materially reduces the value of the affected entitlement for Participant and no reasonably comparable alternative is agreed, the Participant may cancel the affected entitlement and receive a refund of the portion of the Participant Fees paid by the Participant that is reasonably attributable to that entitlement.
7. Allocation of exhibition space
7.1 Exhibition spaces will be allocated by the Organising Committee on a first-come, first-served basis, having regard to sponsorship level and the date on which full payment is received.
7.2 Sponsors will receive priority placement based on their sponsorship level. The Organising Committee will make reasonable efforts to consider requests regarding neighbouring exhibitors but cannot guarantee that an Exhibitor will not be located near a competitor.
7.3 The Organising Committee reserves the right to determine or change the location, dimensions, configuration and layout of exhibition spaces where reasonably necessary for operational, safety, venue or Event-management reasons.
7.4 An Exhibitor will not be entitled to a reduction in Participant Fees because of a minor or reasonably comparable change to its allocated space or the exhibition floor plan.
8. Use of exhibition space
8.1 An Exhibitor must use only the space allocated to it and must keep all displays, signage, equipment, products and promotional and other material or property within the boundaries of that space.
8.2 Exhibits and displays and other material or property must not protrude into aisles or neighbouring spaces.
8.3 The maximum display height is 2.2 metres. Any display exceeding 2.2 metres requires prior written approval from the Organising Committee.
8.4 Exhibitors must keep aisles, entrances, exits, fire equipment and access areas clear at all times.
8.5 No Exhibitor may assign, sublet, or share its exhibition space, in whole or in part.
8.6 An Exhibitor may only transfer its exhibition space (partly or wholly) with the prior written approval of the Organising Committee.
8.7 Exhibitors must not display or promote another organisation, or that other organisation's products or services, without prior written approval from the Organising Committee.
8.8 Exhibitors must conduct all business, demonstrations and promotional activity within their allocated space unless otherwise approved in writing by the Organising Committee.
8.9 Spruiking, active solicitation in aisles or common areas, and the use of a public-address system or other amplified sound equipment are not permitted without prior written approval of the Organising Committee and (where applicable) the venue.
8.10 Exhibitors must not cause unreasonable noise, annoyance, obstruction, disruption or interference with another Exhibitor’s ability to participate in the Event.
8.11 Food preparation, food or beverage sampling and distribution of consumable products require prior written approval from both the Organising Committee and (where applicable) the venue.
8.12 Exhibitors must comply with the exhibitor manual and all reasonable directions issued by the venue or Organising Committee. The exhibitor manual will be provided when available and forms part of the Agreement.
9. Exhibition access, set-up and dismantling
9.1 The following exhibition times are indicative and may be amended by the Organising Committee or venue:
(a) Bump-in:
Thursday, 11 November 2027, 1.00 pm–5.00 pm.
(b) Exhibition:
Thursday, 11 November 2027, 6.00 pm–8.00 pm.
Friday, 12 November 2027, 7.00 am–6.00 pm.
Saturday, 13 November 2027, 7.00 am–6.00 pm.
Sunday, 14 November 2027, 7.00 am–4.00 pm.
(c) Bump-out:
Sunday, 14 November 2027, 5.00 pm–9.00 pm.
9.2 Exhibitors must comply with all access, bump-in, exhibition and bump-out times notified by the Organising Committee or venue.
9.3 No Exhibitor may dismantle, remove or substantially reduce its display before the published closing time on the final day of the exhibition.
9.4 Early dismantling or removal may be approved only in special circumstances and only with prior written approval from the Organising Committee.
9.5 Requests for early dismantling must be received by the Organising Committee no later than 1 November 2027.
9.6 All products, displays, equipment, packaging, waste and other materials or property belonging to or produced by an Exhibitor must be removed from the venue by the Exhibitor by the time specified by the Organising Committee or venue.
9.7 Exhibitors must leave their allocated space clean, orderly and undamaged. Packing materials, crates and other items must be stored or disposed of in accordance with venue instructions.
10. Sponsor & Exhibitor Passes
10.1 Each Sponsor or Exhibitor will receive two exhibitor passes for every 6 sqm of allocated exhibition space, as outlined in the prospectus.
10.2 Exhibitor passes are for the Sponsor’s or Exhibitor’s staff or other authorised personnel only.
10.3 Exhibitor passes must not be used to provide Event entry to doctors, consultants, clients, customers, patients, business contacts or other external guests of the Sponsor or Exhibitor. Any such person must register through the appropriate delegate or ticketing process if they wish to attend the Event.
10.4 Passes may be transferred between staff or authorised personnel of the same organisation only with prior written approval from the Organising Committee. No fee applies to an approved transfer between staff or other authorised personnel of the same organisation.
10.5 Exhibitor passes include the meals specified in the prospectus for the duration of the Event, including the Welcome Reception.
10.6 Exhibitor passes do not include entry to the Gala Dinner, which is ticketed separately.
10.7 No person under the age of 18 is permitted to attend the Event.
11. Sponsor and Exhibitor costs
11.1 Sponsors and Exhibitors are solely responsible for all costs and expenses associated with their Participation unless expressly included in their confirmed sponsorship package.
11.2 These costs may include exhibition furniture, power, internet, audiovisual services, freight, deliveries, storage, signage, additional equipment, cleaning, staffing, insurance, catering, customs charges and venue services.
11.3 Any service ordered directly from the venue or another supplier is the sole responsibility of the Sponsor or Exhibitor, including payment of the relevant supplier’s charges.
12. Artwork, advertising and promotional materials
12.1 The Participant must provide its logo to the Organising Committee in the required format at the time of payment of the Fee
12.2 The Participant’s logo will be displayed on the Event website and other materials identified in the confirmed sponsorship package.
12.3 Artwork requirements, and deadlines for other promotional items and material, will be provided when the sponsorship package is confirmed.
12.4 If artwork or other material is received after the relevant deadline, the Organising Committee cannot guarantee inclusion in the intended publication, activity or Event material.
12.5 If artwork or other material is supplied in an incorrect format or is not suitable for publication, the Organising Committee may request revised material.
12.6 If the Organising Committee is required to make technical amendments or arrange corrections to artwork or other material, the reasonable costs of doing so may be charged to the Sponsor after notice has been provided where practicable.
12.7 The Organising Committee may reject, amend or require the removal of any promotional or other material that is unlawful, misleading, unsafe, offensive, unsuitable for the Event or inconsistent with the purpose and values of the Event, in the sole discretion of the Organising Committee.
13. Congress bag and delegate-pack contributions
13.1 Any item supplied by a Participant for inclusion in a congress bag, delegate pack or other Event material must be approved by the Organising Committee before production or delivery.
13.2 The quantity, delivery address, delivery date, packaging requirements and other specifications will be confirmed by the Organising Committee.
13.3 A soft copy or sample may be required for approval before production.
13.4 The Participant is solely responsible for the design, manufacture, quality, safety, legality, delivery and cost of any supplied item.
13.5 The Participant must comply with all applicable laws and regulations relating to the item, including product safety, labelling, advertising and consumer protection requirements.
14. Branding, intellectual property, and media
14.1 Ownership and control of any names, logos, trademarks and any other intellectual property provided in connection with the Event is retained in full by its lawful owner.
14.2 Sponsor and Exhibitors may refer to their respective Participation in the Event using only wording approved by the Organising Committee in writing, such as “Proud sponsor of the 2027 Lipedema World Congress and Lipoedema Australia Conference” / “Proud exhibitor supporting the 2027 Lipedema World Congress and Lipoedema Australia Conference”.
14.3 Sponsor and Exhibitors may use Lipoedema Australia, Lipedema World Congress or Event logos only with prior written approval of the relevant owner and in accordance with any applicable brand guidelines and directions of the relevant owner.
14.4 A Participant must not state or imply that its organisation, product or service is endorsed, recommended, accredited or otherwise supported by Lipoedema Australia, the Lipedema World Congress or the Organising Committee unless this has been expressly agreed in writing.
14.5 Each Sponsor and Exhibitor grants the Organisers a limited, non-exclusive, royalty-free, non-transferable, revocable licence to use their logo and other materials and intellectual and other property supplied to the Organisers in connection with the Event, for all purposes related to the Event.
14.6 Each Sponsor and Exhibitor grants warrant that it has full power and authority to grant the rights referred to at 14.5 above, that it will not be in breach of any agreement with, or obligation to, any third party by granting such rights, and that it either owns, or is properly licensed to use, the logo and other materials and intellectual property referred to at 14.5 above.
14.7 Where a Participant uploads photos, videos, or audio recordings related to the Event (Recordings) to the Event website, or uses Recordings in its own material or publications, or tags the Organisers in social media content containing any Recordings, the Participant consent to the Organisers using, distributing, modifying, displaying, and creating derivative works from the Recordings in promotional material and on the Organiser's websites, publications, and any other medium now or in the future and in perpetuity (and the Participant waives any right to review any such derivative works).
14.8 Participants warrant that they are the creator and lawful owner of any Recordings referred to in clause 14.7, and that they have the relevant permissions or consents of all persons captured in the Recordings
15. Lead scanning and personal information
15.1 The Organisers may make an approved lead-scanning service available through the Event app, currently EventsAir or another approved provider.
15.2 Lead scanning is voluntary. A Sponsor or Exhibitor must ask the attendee to scan the QR code on the attendee’s nametag or Event app, and the attendee may accept or decline.
15.3 If an attendee declines to have their QR code scanned, the Sponsor or Exhibitor must comply with that request and must not pressure, disadvantage or repeatedly approach the attendee to obtain consent.
15.4 Personal information will be shared with a Sponsor or Exhibitor only when the attendee actively chooses to share it through the approved lead-scanning service.
15.5 Subject to the attendee’s choices and the Event privacy notice, the information shared may include:
(a) name;
(b) organisation;
(c) professional role;
(d) registration type;
(e) country/state;
(f) email address; and
(g) phone number.
15.6 No diagnosis, patient status, medical history, treatment information or other health information will be included in the standard lead-scanning data.
15.7 Sponsors and Exhibitors must not attempt to infer, record or create a profile about an attendee’s health status or diagnosis based on their attendance at the Event or the information received through lead scanning.
15.8 Before lead scanning is activated, the Sponsor or Exhibitor must provide a current privacy policy or privacy-policy link for inclusion in its sponsor dashboard.
15.9 Sponsors and Exhibitors must ensure that its privacy policy and lead-scanning practices clearly explain:
(a) who the Sponsor/Exhibitor is;
(b) what information it receives;
(c) why it receives the information;
(d) how it will use the information;
(e) whether it will disclose or store the information overseas;
(f) how long it will retain the information; and
(g) how an individual can request access, correction, deletion or withdrawal of consent where applicable.
15.10 Sponsors and Exhibitors may use lead information only for the purpose explained to the attendee at the time of scanning, including reasonable follow-up relating to the Sponsor’s or Exhibitor's products, services or Participation.
15.11 Sponsors and Exhibitors must not sell, rent or disclose lead information to another organisation.
15.12 Sponsors and Exhibitors must not upload lead information to an unrelated marketing database or use it for unrelated marketing purposes without obtaining any additional consent required by applicable law.
15.13 Each Sponsor and Exhibitor is responsible for determining and complying with the retention period stated in its privacy policy. Lead information must not be retained for longer than reasonably necessary for the disclosed purpose.
15.14 Sponsors and Exhibitors must comply with all applicable privacy and data-protection laws, including the Privacy Act 1988 (Cth), the Australian Privacy Principles, the GDPR, the UK GDPR, Swiss data-protection requirements and any privacy laws applying in the Sponsor’s home or operating territory.
15.15 Where a Sponsor or Exhibitor uses lead information for direct marketing, it is responsible for obtaining any required consent and including the legally required sender identification and unsubscribe facility in each marketing communication.
15.16 The Event app data is currently hosted in Australia. Sponsors and Exhibitors may download lead information and store or process it outside Australia, provided that Sponsors and Exhibitors comply with all applicable overseas-transfer and privacy requirements.
15.17 Sponsors and Exhibitors must maintain appropriate technical and organisational safeguards for lead information and must notify the Organisers promptly of any actual or suspected loss, unauthorised access, disclosure, misuse or other data breach involving Event lead information.
15.18 The Organising Committee may suspend or withdraw a Sponsor's and Exhibitor's access to lead scanning if the Sponsor or Exhibitor breaches this clause or any applicable privacy requirement.
15.19 The Organising Committee may require a Sponsor, Exhibitor or service provider to enter into additional privacy, data-processing or data-sharing terms where reasonably necessary or required by applicable law.
15.20 The privacy and lead-scanning provisions reflect the need for clear collection notices, appropriate handling of overseas disclosures, direct-marketing compliance and transparent consent practices.
16. Insurance
16.1 Sponsors and Exhibitors must maintain adequate insurance relevant to the Event (including public liability insurance) of not less than AU$10 million.
16.2 A current certificate of currency must be provided to the Organising Committee before access to the venue for bump-in is granted.
16.3 Failure to provide evidence of the required insurance may result in Sponsors or Exhibiters being denied access to the venue or having its applicable Participation cancelled (in which case, to the maximum extent permitted by law, no refund, credit, or other compensation is payable).
16.4 Participants are solely responsible for insuring its own products, equipment, displays, materials and any other property relevant to the Event.
17. Damage, loss and responsibility of Sponsors and Exhibitors
17.1 Participants are responsible for ensuring that their personnel comply with the Agreement and any reasonable directions given by the Organisers in connection with the safe and orderly operation of the Event.
18. Damage, loss and responsibility of others
18.1 For the purposes of this clause 18, Australian Consumer Law means Schedule 2 of the Competition and Consumer Act 2010 (Cth).
18.2 Nothing in the Agreement is intended to have the effect of excluding:
(a) any right or statutory guarantee under Division 1 of Part 3-2 of the Australian Consumer Law (known as the consumer guarantees); or
(b) any other applicable law that cannot be excluded, restricted or modified by agreement of the parties,
(collectively, Non-Excludable Rights).
18.3 To the extent permitted by law, the Organiser's liability for a failure to comply with a Non-Excludable Right applying under the Australian Consumer Law is limited, at the Organiser's option:
(a) in the case of goods, to the remedies specified in section 64A(1) of the Australian Consumer Law; and
(b) in the case of services, to:
(i) supplying the services again; or
(ii) paying the cost of having the services supplied again.
18.4 Subject to clause 18.2 and 18.3, and to the maximum extent permitted by law:
(a) each party's liability to the other for any loss or damage of any kind arising out of or in connection with the Event is capped at the higher of:
(i) Participant Fees paid by the Participant under the Agreement; and
(ii) amounts recovered under any insurance (if any) required to be taken under the Agreement;
(b) neither party is liable to the other for any incidental, special or consequential loss, loss of opportunity, loss of profits, loss of goodwill, loss of anticipated savings, or similar loss arising out of or in connection with the Event; and
(c) each party excludes any term, condition, warranty, representation, guarantee or undertaking that may otherwise be implied into the Agreement by legislation, common law, equity, trade, custom or usage.
18.5 Nothing in this clause 18 limits or excludes a party's:
(a) liability arising from death or personal injury;
(b) liability for fraud or fraudulent misrepresentation; or
(c) obligation to pay any Participant Fees, charges or other amounts properly due and payable under the Agreement.
19. Compliance and conduct
19.1 Participants must at all times comply with:
(a) the Agreement;
(b) all reasonable directions of the Organisers and the venue;
(c) all applicable laws and regulations, including as to privacy and public health and safety;
(d) all applicable occupational health and safety, fire, electrical and accessibility requirements;
(e) any product-specific requirements applying to the Participant’s products or services or other materials or property.
19.2 Participants must ensure at all times that:
(a) their products, equipment, artwork, advertising, demonstrations, samples, claims and promotional and other materials and property are safe, accurate and properly owned and authorised, and compliant with all applicable laws;
(b) they do not unreasonably disturb or interfere with the proper running of the Event, including the participation of other attendees;
(c) they conduct themselves in a respectful and appropriate manner; and
(d) they do not do or fail to do anything which may cause harm to any property or person involved in the Event.
19.3 Participation in the Event does not amount to or imply any endorsement, accreditation, recommendation or other support by the Organisers for any Participant or any of their products, services, or other offerings.
19.4 The Organising Committee may decline or withdraw approval for an organisation, product, service, display or activity that is, acting reasonably, unlawful, unsafe, misleading, unsubstantiated, unsuitable for the Event, inconsistent with the Event’s purpose or values, or likely to cause significant disruption or reputational harm.
20. Non-compliance and removal
20.1 To the maximum extent permitted by law, if a party (Defaulting Party) breaches a material provision of the or any Other Relevant Provision, and
that breach is incapable of remedy or is not remedied within a reasonable period specified in a written notice from the other party (being not less than
5 Business Days) the other party (Non-Defaulting Party) may, by written notice, terminate the Agreement or suspend or restrict some or all entitlements provided under them.
20.2 Nothing in clause 20.1 prevents the Organisers from temporarily suspending or restricting a Participant's entitlements during the period allowed for remedying a breach under clause 20.1, where the Organisers reasonably consider such action necessary to protect the Event, its participants or the Organisers' legitimate interests.
20.3 Clause 20.1 does not limit the Organisers' right to immediately suspend or restrict a Participant's entitlements under clause 4.5 or 16.3, or
where reasonably necessary to protect the safety of any person or to comply with any legal obligation.
20.4 If the Agreement is validly terminated by the Organisers as a result of the Participant's breach, no refund, credit, or other compensation is payable to the Participant unless required by law.
20.5 Where the Organisers are the Defaulting Party, the Participant is entitled to a refund of the value of the Participant Fees payable by them under the Agreement, for corresponding benefits that have not been provided.
21. Privacy
21.1 Participants must not engage in any conduct (including the recording of any images, video or audio material) that unlawfully infringes on the privacy of any Event attendee, or which is otherwise in breach of any relevant law including as to privacy.
22. Changes to these Terms and Conditions
22.1 The Organising Committee may make reasonable amendments to the Agreement where reasonably necessary for the proper conduct or safety of the Event. By continuing to participate in the Event, Participants agree to the Agreement as so amended. The Organising Committee will provide notice of any material amendment as soon as reasonably practicable.
22.2 If an amendment materially reduces the rights, benefits or opportunities included in a Participant's Applicable Terms and the Organising Committee is unable to provide a reasonably comparable alternative, the Participant may, by written notice to the Organising Committee, cancel the affected Applicable Terms and receive a refund of the Participant Fees paid that are reasonably attributable to them.
23. Dispute resolution
23.1 Any Participant that wishes to raise a dispute with the Organisers (or vice versa) (the Disputing Persons) in relation to the Agreement or the Event, must provide written notice to the other setting out the nature of the dispute and the outcome sought.
23.2 The Disputing Persons must first attempt to resolve the dispute through good-faith discussions between their authorised representatives.
23.3 If the dispute is not resolved under clause 23.2 within a reasonable period, the Disputing Persons must attempt to resolve the dispute through mediation in Melbourne, Victoria, unless the Disputing Persons agree otherwise.
23.4 The Disputing Persons will share the mediator’s fees equally unless otherwise agreed.
23.5 Nothing in this clause prevents a Disputing Person from seeking urgent interlocutory, injunctive or other immediate relief from a court or tribunal, or from commencing proceedings for non-payment of money owed by a Participant.
24. Notices and electronic acceptance
24.1 Any notice to a Participant under the Agreement must be provided in writing to the email or postal address stated in the application, invoice or package confirmation for that Participant, or any other address subsequently specified by the Participant for the receipt of such notice.
24.2 Any notice to the Organisers (including the Organising Committee) under the Agreement must be sent to sponsors@lwc2027.com
24.3 Electronic applications, electronic signatures and acceptance by electronic means are valid and may be relied upon by the Organisers (including the Organising Committee) and Participants.
24.4 A notice sent by email is taken to have been received when the sender’s system records that it has been sent, unless the sender receives an automated notification that delivery has failed.
24.5 A notice sent by post is taken to be given on the third business day after it is posted.
25. General
25.1 Unless otherwise specified in the Agreement, a Participant may not novate, assign or transfer any of its rights or obligations in respect of the Event without the Organisers’ prior written approval.
25.2 Nothing in the Agreement, creates or can be deemed to create a partnership, joint venture, employer-employee or principal-agent relationship between the Organisers and a Participant.
25.3 A failure or delay by a person to exercise a right does not constitute a waiver of that right.
25.4 If any provision is held to be invalid, unenforceable, or illegal for any reason it will be read down to the extent necessary or, if that is not possible, severed. The remaining provisions will continue to operate.
25.5 Any provision that is intended to continue after the Event or termination of a Participant's engagement with the Event will survive, including provisions relating to payment, intellectual property, privacy, confidentiality, liability, indemnity, releases, and dispute resolution.
25.6 The words ‘including’, ‘for example’, or similar expressions mean that there may be more inclusions or examples than those mentioned after that expression.
25.7 Headings are for convenience only and do not affect the interpretation of these the Agreement.
26. Governing law and jurisdiction
26.1 The Agreement is governed by the laws in force in Victoria, Australia.
26.2 Each party irrevocably submits to the exclusive jurisdiction of the courts of Victoria, Australia, and courts entitled to hear appeals from them.
26.3 Nothing in the Agreement excludes, restricts or modifies any right, guarantee, liability, obligation or remedy that cannot lawfully be excluded, restricted or modified under applicable law.
26.4 The person submitting an Application on behalf of the applicant confirms and undertakes that:
(a) it has the authority to bind its Sponsor Representatives to these Terms and Conditions; and
(b) if the application is successful, to inform all of its Sponsor Representatives of the Agreement.
Last Updated: 18 October 2026